I am a PGR student and require additional time for writing up beyond the end of my ‘pending submission year’, am I required to pay additional tuition fees?

Guidance on tuition fees for PGR students who require additional time to conduct primary research as a result of the Covid-19 pandemic.

If you are due to submit your thesis up to the 31st March 2022, the University understands that your ability to complete your thesis by your required deadline may be affected. This may be due to a variety of factors such as IT equipment availability, lack of access to resources, and/or personal issues – including caring responsibilities. In order to mitigate against these factors, the University is supportive of you requesting to extend your submission deadline date by up to 3 months in the first instance, should you need this as a result of the current circumstances. A further extension of up to 3 months may be possible if your progress continues to be disrupted. There is no expectation that you submit evidence in support of extension requests of up to 6 months due to Covid-19. Any extension approved due to Covid-19 disruption will be fee-free.

The PG Deans will consider requests for an additional period of fee-free extension beyond 6 months, where the circumstances warrant this and where mitigation for the Covid-19 disruption has not been possible. Your request should be supported by details of the impact on your progress and your plan for submission by the extended deadline. (The supporting evidence can be documentation submitted through your APR and/or any review of impact on your progress.)

All requests for an extension to your thesis submission deadline due to Covid-19 should be submitted through NU Reflect (formerly ePortfolio) using the Mitigating Circumstances form, when your deadline is approaching, normally within 3 months of your thesis submission deadline. You should choose the ‘Extension to Latest Submission Deadline (Covid-19)’ option in the Mitigating Circumstances form, so that the Graduate Schools can prioritise the processing of your request.

For students with thesis submission deadlines after the 31st March 2022, we would encourage you to record the challenges you have faced and continue to face through your supervisory meetings and/or annual progress review, so that you can apply for an extension at an appropriate time, once you are in a position to assess the full impact of Covid-19 on the progress of your research. We will consider each case on an individual basis recognising that the impact of the pandemic will vary according to personal circumstances and the nature of the research undertaken and as such the length of extension provided will reflect the needs of each student.

Please be reassured that we will not forget the impact that Covid-19 has and continues to have and we will keep these fee free extensions required as a result on the impact of Covid-19 in place as long as it is necessary to support our students.


Last reviewed: 14.01.2022